Job Description

Human Resources Coordinator

Filing Deadline: Tue 7/7/2026

UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 6/25/26 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance.

This position offers a hybrid (remote/on-site) work arrangement with a requirement of at least one day per week onsite.

This position is at Division of Extended Studies' 8980 Villa La Jolla Dr. location.

Department Overview

UC San Diego Division of Extended Studies serves as a catalyst for positive change by advancing global access, equity, and social and economic mobility through educational enrichment across the lifespan.

Position Overview

Under the supervision of the HR Director, serves as an HR coordinator for a wide range of human resources operations and administrative functions supporting the Division of Extended Studies. Responsible for the accurate and timely administration of UCPath transactions, employee lifecycle processes, compliance monitoring, and HR-related systems and records management for staff, student workers, and volunteers.

Qualifications

• Demonstrated experience with fundamental human resources principles, practices, policies, and procedures.
• Skill using personal computer platforms and software tools such as Microsoft Excel (pivot tables), Word, Visio and Outlook, and Adobe/PDF to create documents such as letters, memos spreadsheets, org charts, fillable forms, and reports to streamline work for effectiveness and efficiency.
• Excellent written communication skills in English, with an ability to phrase all communication with clarity, brevity, and elegance. Grammar, spelling, and punctuation must be correct and attention to detail in the content is essential, as is the judgment to use an appropriate tone and a courteous manner.
• Experience using a human resources management system (HRMS), and / or other related business software programs and systems.
• Demonstrated ability to pay attention to detail and to produce accurate and timely work despite frequent interruptions. Includes the ability to identify typographical and other errors when proofreading materials.
• Experience performing hourly and monthly payroll/timekeeping functions in a large, complex academic or business setting. Experience analyzing complex pay records, personnel forms, and payroll time records to initiate payments and prepare reports.
• Superior organizational skills, including the skills to independently organize and effectively prioritize own work, to track action items and deadlines for self and others, and to prompt others when action is needed.
• Superior interpersonal skills, including the desire and ability to interact effectively and collegially with a diverse group of individuals from varying cultures, ethnicities, and backgrounds; the skill to use tact and diplomacy to accomplish tasks in a timely fashion; the skill to see situations/issues from others' viewpoints; and the ability to act professionally at all times.
• Experience drafting letters, email templates, and other documents from scratch. Experience identifying typographical and other errors when proofreading materials for distribution.
• Demonstrated math skills to perform payroll calculations and to calculate percentages. Knowledge of payroll accounting procedures.
• Demonstrated flexibility to meet deadlines in a high-volume work environment and ensure smooth workflow, and to handle multiple tasks simultaneously.
• Demonstrated ability to exercise good judgment for problem-solving; maintain confidentiality, analytical skills and ability to anticipate problems as well as communicate and interact successfully with campus departments and department heads.
• Proven ability to interact constructively with academics, staff, and students, exercising tact, diplomacy and flexibility.
• Confident presentation skills for group sign-up sessions, informational talks, reports, Q & A sessions, and any other purpose.
• Skill in maintaining orderly filing systems for rapid ease in retrieval by self and others.
• Demonstrated experience drafting and editing business communication and knowledge of information distribution best practices.
• Demonstrated knowledge of Microsoft SharePoint to update and maintain a departmental webpage with informational and current content.
• Demonstrated experience using/implementing digital personnel file systems.
• Demonstrated knowledge of recruitment best practices including posting language, advertising, interviewing, selection, equal opportunity, and achieving diverse applicant pools.

Special Conditions

• Duties may require direct contact with children (defined as individuals under the age of 18); completion of the Child Abuse and Neglect Reporting Act (CANRA) training and form will be required.
• Job offer is contingent upon satisfactory clearance based on Background Check results.
• A cover letter is optional, but strongly encouraged.

Pay Transparency Act

Annual Full Pay Range: $61,429 - $88,030 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $29.42 - $42.16

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

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