Job Description

Administrative Assistant Under the supervision of a Department Director or comparable level executive, performs varied and responsible administrative and clerical tasks, and other related work as required. Essential Functions Relieves an administrator of a variety of administrative and clerical detail Receives, greets, and screens a variety of visitors and telephone calls and makes appropriate referrals Conducts special studies; prepares administrative reports Types reports and other materials Communicates information on established agency programs and procedures Assists department directors on administrative problems and procedures Studies and evaluates operating programs and procedures and assists in the installation of new programs and procedures Independently analyzes data Assists in budget preparation Composes correspondence and procedural memoranda Prepares reports; monitors attendance records, processes industrial claims, and certain aspects of payroll Maintains confidential and administrative files Marginal Functions May perform dispatching duties and/or supervise staff Performs other related work as required Minimum Qualifications Graduation from high school and completion of 48 semester units of general education from an accredited college or university Two years of responsible professional experience in relieving an administrator of assigned administrative detail, analyzing data and problems and making recommendations; and independently preparing reports Bilingual skills in ASL, Mandarin, Cantonese, Vietnamese and/or Spanish are a plus Equivalent combinations of education, training and experience will be considered Knowledge And Abilities Knowledge of principles, problems and methods of public administration, including personnel and fiscal management; office management principles and basic accounting skills; methods and procedures; administrative survey techniques and skill in their application; statistical and research methods. Ability to reason logically and analyze problems of organization and management; carry out assignments without detailed instructions; communicate effectively, both orally and in writing (or with audio and visual capacities); type 55 wpm (word processing experience highly desirable); maintain confidentiality.

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